You will be asked to complete an enrolment form requesting information about your child’s health, custody arrangements and emergency contacts. You will need to name all persons who may deliver and/or collect your child from the Centre. It is your responsibility to ensure your nominated people are responsible and available when required.
The details required on the enrolment form are needed by our staff to help them take the best possible care of your child. All information is strictly confidential. If any of the details on the enrolment form change you are asked to advise the Director immediately.
At the time of enrolment you will be asked to pay two weeks fees in advance, fully disclose any medical or health concerns relating to your child, and agree to lodge your application with the Family Assistance Office for Child Care Benefit within 28 days of your child starting care. (See the section below on Child Care Benefit for further information.)
The enrolment form will form as an application to be a new or renewed member of the Subiaco Out of School Centre Inc T/A Subiaco Children’s Centre. Further information on our constitution can be obtained by contacting the Director on 0413 170 223 or firstname.lastname@example.org.
Priority of Access
The Commonwealth Government requires the Centre to provide access to the service according to the following priorities. This means that when the Centre is full, those families who are third priority may be asked to alter their care arrangements to allow a family with higher priority to access the service.
First priority: Children at risk of serious abuse or neglect.
Second priority: Children whose parents satisfy the work/training/study test under section 14 of the Family Assistance Act. In addition to the Act, priority will be given to:
- children of staff
- children of management committee
- children with sibling already enrolled with the centre
Third priority: Any other child
Our fees are reviewed on an annual basis. Our current fee schedules are:
- Before School Care : $16
- After School Care: $29
- Vacation Care: $69
- A late fee for every 15 (fifteen) minutes, or part thereof, that a child remains at the Centre beyond closing time will be charged. The fee is set at $30.00 for every fifteen minutes after 6.00pm.
Payment of Fees
Our Centre’s operation is dependent on maintaining fees. Please read the following information carefully.
Fees must be paid for two weeks in advance. Parents pay for a place, therefore, if they are booked in, payment is required whether their child attends or not.
The Administrator will provide a statement of fees due each fortnight. You are asked to pay your fees promptly to ensure the viability of the service. Fees are only payable via Direct Debit.
Anyone experiencing difficulties in meeting their fees payments can speak to the Manager who can make mutually agreeable repayment arrangements. If your fees are more than three weeks overdue and you have not made arrangements to pay or have not kept to arrangements made, your child’s place will be cancelled.
Please inform the Director in writing if your child is going to be away for longer than one week. Any child not attending the Centre for one week without notifying the Director (in writing if possible), of the reason, shall be regarded as having withdrawn, and the place will be cancelled.
Parents should notify the Centre if their child will not be attending during their booked time, as soon as this is known.
Child Care Benefit / Rebate
All families who meet Australian residency requirements are now eligible for Child Care Benefit (CCB)/ Rebate (CCR). You can apply for this payment, which will reduce your child care fees or entitle you to a lump sum payment at the end of the financial year, at the Family Assistance Office.
Fee Reduction Families
Families’ income is assessed and is used to determine the amount of CCB. The Family Assistant Office will send the service and the family an assessment notice. You must lodge your application within 28 days of your child beginning care to ensure your Childcare Assessment Notice reaches the Centre in time to backdate your entitlements to the time of beginning care. The Centre is only able to reduce your fees on receipt of your Childcare Assessment Notice.
Lump Sum Payment Families
Families who wish to receive a lump sum payment at the end of the financial year, instead of having their fees reduced during the year, need to have a Customer Reference Number. You need to complete a request form for a CRN for the parent claiming the Benefit, and one for each child attending care at the centre. The service needs to have this number at the very beginning of the year, before the first statement, as the payment will not be backdated.